Facilities and Office Manager 12M FTC

Reference Number: J11187
Salary: Competitive
Location: Maidenhead
Contract Type: Contract

APPLY FOR THIS JOB

FACILITIES AND OFFICE MANAGER 12M FTC

Partner with key stakeholders to provide proactive and customer centric office management. The focus is on delivering pragmatic, results-driven solutions aligned to the business objectives. Plans, controls and directs facilities activities such as site location, management and maintenance of the working area. Assesses and evaluates the physical space requirements of the organisation and recommends plans to meet needs. Ensure proper functioning of facilities through ongoing inspection and maintenance. Role requires problem solving within the office remit and accountability for the results of the team that will include Director’s PAs and a Receptionist. Provides input on process, planning policy development.

OFFICE MANAGEMENT:

  • Create a suitable environment for the purpose and needs of the facility, such as the office building
  • Use best practices to ensure efficiency by managing and reducing operation costs
  • Management of budget for various facility needs and expenses
  • Compare costs for various services and goods before choosing the best options for the facility
  • Manage the maintenance of the building by performing/organising repairs or contracting maintenance services as needed
  • Track building upkeep as well as anticipated long- and short-term improvements and maintenance
  • Ensure the surrounding grounds are properly cared for and landscaped
  • Interview and hire facility employees and contractors, such as maintenance staff and janitorial services where appropriate
  • Respond to emergency situations or other urgent issues involving the facility
  • Assist reception and cover in time when first Receptionist is away from the business
  • Owns office SLA and ensures service is delivered in line with this
  • Co-ordinates, delivers, oversees and evaluates office events
  • Oversee car parking arrangements
  • Ensures vending machines are fully stocked and maintained
  • Works with IT and office staff to ensure technology is fully maximised and in good working order

HEALTH AND SAFETY:

  • Carries out risk assessments
  • Responsible for health and safety in the office including leadership of First Aid team
  • Oversees audit and compliance checks

CONTRACT AND SUPPLIER MANAGEMENT:

  • Manages selection process for new office suppliers and contractors
  • Works with building owners to ensure contractual obligations are met and escalates if not
  • Reviews contracts and ways of working where required to ensure all SLAs are met and best service and efficiencies are being achieved

LINE MANAGEMENT:

  • Line management of two Director’s PAs
  • Line management of one Receptionist

PERSON SPECIFICATION:

  • Experience in an office generalist role, supporting senior managers in a professional environment
  • Ability to operate with minimal direction and set own agenda
  • Strong planning and organisational ability
  • Credible individual who can influence at all levels within an organisation
  • Excellent written communication skills
  • Ability to manage multi-disciplined projects
  • Numerate and able to manage budgets
  • Experience of contract review and management of third party suppliers
  • Ability to think creatively
  • Contributes to process improvements
  • Team player
  • Works with minimal guidance
  • Strong understanding of health and safety obligations

We regret that due to the high volume of applications we are unable to reply to everyone. If your application is successful we will contact you within 5 working days. If unfortunately you do not hear from us please feel free to apply for future roles.

Your trust is important to us. Our updated Privacy Policy explains how we collect, store and handle your personal data and complies with the new standards known as General Data Protection Regulation (GDPR).

To find out more about this vacancy please call 01628 627 222