Production Co-ordinator 12M FTC

Reference Number: J11514
Salary: Up to £27,000
Location: Loudwater
Contract Type: Contract

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PRODUCTION CO-ORDINATOR 12M FTC 

We are recruiting for our Client based in Loudwater for a Production Coordinator on a 12 month Fixed Term Contract who will be responsible for large West End productions. In this role you will be office based, coordinating the products and the production team, you will also be required to go to around 15 shows a year in London on a Sunday which you will be paid for outside of your base salary. The ideal candidate will have a passion for theatre (in particular, children’s and young peoples theatre) and have a can-do attitude.

KEY RESPONSIBILITIES:

ADMINISTRATION:

  • With support from Production Assistants, oversee the day-to-day running of the production office.
  • Develop and maintain office systems for the smooth and efficient running of the productions’ office as needed
  • General administrative and research assistance as necessary for new/current productions
  • In conjunction with HR, keep paper and electronic filing up to date and in line with GDPR guidelines
  • Work as part of a team, covering other team members during illness and holiday
  • Be present at a number of performances, events and meetings as required (This will include evening and weekend work)
  • Work a minimum of 75% of West End shows (additional pay given)
  • Alongside the Production Assistant, assist the Director of Productions with the administrative tasks relating to the running of the companies venues
  • Proficiency with Microsoft Office, in particular, MS Word and MS Excel

PRODUCTION:

  • Liaise with theatres to secure hire dates for shows and look after contracts
  • Assist the Director of Productions with all elements of producing professional shows including scheduling, purchasing props, costume research, booking rehearsal space etc.
  • Liaise with production staff and creatives across a range of projects
  • Have an understanding of, and keep up to date with, child performance regulations and safeguarding and be point of contact for all licencing authorities for the department
  • Working with marketing to coordinate opening nights and press nights
  • General assistance as required to other areas of productions

FINANCIAL:

  • In conjunction with the Director of Productions, create and update production budgets
  • In conjunction with the Director of Productions, monitor production expenditure against budgets and work with the accounts department to help ensure the preparation of accurate accounts
  • Provide timely notes to the accounts team on the accounts for shows you are a working on and ensure spend is monitored closely
  • Liaise with the accounts department to help ensure prompt payments to freelance staff and suppliers

CONTRACTS:

  • Update and draft agreements for all freelance staff and payroll staff.
  • Issue venue hire contracts

PROGRAMMES & MARKETING MATERIALS:

  • Work with marketing and design to prepare show programmes for all productions, ensuring that all contractual obligations are fulfilled, that all material is approved and fully proofed, including all spelling and punctuation
  • Ensure programmes are printed as required and subsequent proofs delivered on time
  • Proof marketing materials, as required, to ensure that all contractual billing requirements are fully adhered to

ESSENTIAL ATTRIBUTES: 

  • A keen interest in production and some relevant knowledge and experience of production administration within a theatre environment
  • Initiative, creativity and a positive attitude
  • The ability to work as part of a team
  • Demonstrable attention to detail, excellent organisational skills and the ability to manage a complex and varied workload
  • Flawless written and verbal communication skills
  • Proof reading skill set, ensuring the accuracy of all published material
  • A methodical, logical and thorough approach to work and an ability to use initiative
  • Strong planning, organisational and interpersonal skills (including an impeccable phone manner)
  • An ability to work effectively under pressure
  • The ability to respect confidentiality and use discretion with sensitive information
  • Enthusiasm and a willingness to learn
  • Ability to foster and maintain excellent working relationships with staff and creative teams with a positive and proactive “can do” attitude
  • To be able to represent the company with diplomacy, discretion and courtesy at all times
  • To comply with all company policies and undertake any other reasonable duties as required
  • Full driving license

DESIRABLE:

  • Working knowledge of theatre contracts. Contra, Bectu and Equity etc
  • Working understanding of Photoshop
  • DSM/ASM/Stage Management experience
  • Experience of Edinburgh Festival Fringe in a relevant capacity

We regret that due to the high volume of applications we are unable to reply to everyone. If your application is successful we will contact you within 5 working days. If unfortunately you do not hear from us please feel free to apply for future roles.

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To find out more about this vacancy please call 01628 627 222