Small Works Co-ordinator

Reference Number: J11447
Salary: Competitive
Location: Maidenhead
Contract Type: Permanent



We are recruiting on behalf of a highly reputable company based in Maidenhead. You will be working closely with members of the sales team to develop and maintain customer accounts=


  • Monitor updates received electronically
  • Review content and extract relevant data for our element of works
  • Prepare and upload information such as technical submittals, marked up drawings
  • Daily monitoring of the client’s document management system
  • Training other users of client’s document management system
  • Assisting in the preparation of Directors reports
  • Completion and tracking of clients required paperwork (H&S, transport, weekly reports etc)
  • Monitoring and updating the saving of documents within CPD
  • Quality plans when applicable
  • PQQ’s
  • Supporting the Project Management team


  • Setting up initial enquiries on Goldvision (CRM System)
  • Costing/quoting
  • Check costing prior to invoice
  • Logging orders on CRM – updating project history and activities
  • Arranging surveyor visits, ensuring surveyors are given detailed project information to carry out accurate surveys
  • Processing surveyor feedback and raising internal factory sheets or PO requests based on information provided
  • Working closely with the Business Development Managers and Specification Managers to fully understand project requirements and ensure we adhere and meet product specification and installation programme
  • Liaising with Project Managers, factory/warehouse teams, purchasing and the installation department to ensure the smooth operation of every project through to completion
  • Organising and attending internal project meetings with department heads
  • Liaising externally with clients/architects and suppliers
  • General ad-hoc administration duties – including answer the telephone


  • Strong organisational/multi-tasking skills
  • Computer literate
  • Methodical with a keen eye to detail
  • Excellent verbal and written English
  • Outgoing personality who enjoys working within a team
  • This company are an equal opportunities employer and welcome applications from all suitably qualified candidates

We regret that due to the high volume of applications we are unable to reply to everyone. If your application is successful we will contact you within 5 working days. If unfortunately you do not hear from us please feel free to apply for future roles.

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To find out more about this vacancy please call 01628 627 222